Office Administration

Be the person the functionality of our office is relying on

General administration duties for the CEO and management team, ensuring a timely and efficient service. Coordinate and run general HR matters.

Support to CEO and Management Team:

Receive and assist visitors and telephone callers referring them to the appropriate persons as circumstances warrant
Schedule appointments and maintain calendar
Make arrangements and coordinate conferences and meetings
Arrange business itineraries and coordinate travel requirements
Keep time and attendance records and log of overtime

HR and Administration of the office:

Sort, read and annotate incoming mail and documents
Be the point of contact for all travel bookings
Manage the relationship with the travel agent
Assist in the arrangements for overseas visitors
Occasional and minor research – abstract information and support data in preparation for meetings, work projects and reports
Maintain filing and records and other office flow procedures
Coordinate and maintain effective office procedures and efficient work flow
Setting up new employees for payroll
Act as key point of contact for all payroll admin queries
Assist in the management of payroll and other expenses of employees assigned to the Company from other locations
Ensure appropriate HR records are maintained for each employee
Assist with the recruitment of new employees as required, receive CV’s, set-up interviews, follow up on references/contracts
Organise team social events
Support the administration of the appraisal system
Liaise with Toyota Ireland HR on projects, employee training, team events
Establish and maintain harmonious working relationships with supervisors, co-workers, clients etc.
Any other duties as required by Line Manager

Key Skills Required:

Minimum 2 years previous experience as HR Coordinator /Administrator
Knowledge of Human resources processes and best practices
Strong ability in using MS Office (MS Excel, Word and MS PowerPoint)
Excellent attention to detail
Familiarity with social media recruiting
Outstanding communication and interpersonal skills
Ability to handle data with confidentiality
Good organisational and time management skills
Ability to work to deadlines in a busy environment


Please apply by email to Career @ Orange-Moon